Annual CEO Declaration for RTO Compliance with VET Quality Framework

Annual CEO Declaration for RTO Compliance with VET Quality Framework

Overview of the CEO Declaration for RTOs

The annual CEO Declaration is a critical legal document for Registered Training Organisations (RTOs) to ensure compliance with the VET Quality Framework. This declaration, mandated under the National Vocational Education and Training Regulator Act 2011, is a statement by the CEO affirming the RTO’s adherence to the required standards and regulations.

Key Elements of the CEO Declaration

Accurate Information on The CEO must confirm that all details about the RTO listed on are accurate. Any inaccuracies must be promptly reported to ASQA for correction.

Fit and Proper Person Requirements: To the best of their knowledge, the CEO must attest that all owners and high managerial agents meet the required Fit and Proper Person Requirements.

Compliance with Various Legislations and Standards:

NVR Act Compliance: The RTO adheres to the National Vocational Education and Training Regulator Act 2011 and its legislative instruments.

VET Quality Framework: The RTO meets all the standards set out in the VET Quality Framework.

Other Relevant Legislations: This includes compliance with laws related to overseas student training, VET student loans, workplace health and safety, anti-discrimination, and consumer protection.

Training and Assessment Strategies: The RTO maintains compliant Training and Assessment Strategies (TAS) for each type of course delivery and student cohort.

Industry Consultation: The RTO engages in regular industry consultations to ensure the relevance and currency of its training and assessment strategies and resources.

Trainer and Assessor Qualifications: The RTO ensures that all trainers and assessors possess the necessary vocational competencies and industry currency and meet VET knowledge and currency requirements.

Pre-Enrolment Information Accuracy: All information provided to prospective students is accurate, factual, and sufficient for making informed enrollment decisions.

Validation Schedule: The RTO has a systematic plan for ongoing validation of assessment practices and judgements, compliant with ASQA’s standards.

Training and Assessment Materials: The RTO possesses adequate, industry-relevant training and assessment materials that meet training package requirements.

Language, Literacy, and Numeracy Support: The RTO identifies and supports the language, literacy, numeracy, and learning requirements of each student.

Transition Planning: The RTO has a transition plan in place for training products that are no longer current.

Compliance with Policies and Procedures: The RTO maintains compliant policies, procedures, forms, manuals, and records management systems.

AVETMISS Compliant Database: The RTO accurately collects and reports Total VET Activity data in accordance with AVETMISS and the National VET Provider Collection Data Requirements Policy.

Issuance of Compliant Testamurs and Records: The RTO ensures the issuance of compliant testamurs, statements of attainment, and records of results.

Quality Indicator and Total VET Activity Data Reporting: The RTO complies with the Data Provision Requirements 2012, providing annual reports on learner engagement, employer satisfaction, and Total VET activity data.

Penalties for Non-Compliance

Failure to submit this declaration results in a breach of registration conditions. CEOs should be aware of the penalties for non-compliance under the National Vocational Education and Training Regulator Act 2011.


The CEO Declaration is a vital instrument ensuring that RTOs operate within the guidelines of the VET Quality Framework. It is essential for CEOs to understand the scope and implications of this declaration and to ensure the accuracy and integrity of the information provided.

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Suggested Read: RTO compliance guide to buy compliant assessment resources

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Sukh Sandhu

Executive Director

Sukh has been working in the VET and Higher Education Industry for over 25 years. In this time, he has held several roles with RTO's and Higher Education Providers (HEP) including CEO roles for International Colleges and National Compliance and Quality Assurance Manager roles for several RTO's, TAFE's and Universities. Sukh has also worked for the Australian Skills Quality Authority (ASQA) as a Business Systems Project Official. Sukh is a Canadian permanent resident and Australian citizen.

Sukh has had extensive project management experience in risk management, compliance, administration and as a training consultant. He has extensive knowledge in government compliance standards and has participated in nearly one hundred audits across Australia and provided consultancy advice regarding ASQA/VRQA, TEQSA, ACPET, DET-HESG, VQF/Higher Education, ELICOS, NEAS, ANMAC, AHPRA, CRICOS, ESOS and ISO.

Sukh is a member of several independent professional organisations and government bodies including, ACPET, VELG, ACS, AITD, MARA, MIA, ISANA, APEX, IEEE, The Internet Society (Global Member), AISIP, IAMOT, ACM, OISV, APACALL, IWA, Eta Kappa Nu, EDSIG and several others.

Sukh's qualifications include two MBAs, three masters in IT and systems, a Graduate diploma of management learning, Diploma in training design and development, Diploma in vocational education training, Diploma of work, health and safety, Diploma of Quality Auditing, Advanced diploma of management, Advanced diploma in marketing, human resources, information technology, and a number of other courses and qualifications. He has been working as a lecturer and as a trainer and assessor since 1998, Sukh has been a vocal advocate of audit reforms and system centred auditing practices rather than auditor centred auditing practices for many years.